Administrative Supervisor

Agency

Adult Correction

Division

COO - Administration

Job Classification Title

Administrative Supervisor (S)

Position Number

60056569

Grade

NC10

About Us

The NC Department of Adult Correction is one of the largest state agencies with more than 14,000 employees. It is responsible for safeguarding and preserving lives and property through prevention, protection, and preparation as well as the care, custody, and supervision of all adults sentenced for violating North Carolina laws. This department includes state prisons with custody, healthcare, and facility operations staff as well as probation/parole officers who supervised sentenced people in the community. Other divisions include Administration, Health Services, Rehabilitation & Reentry, Special Operations and the Post-Release Supervision & Parole Commission. We have a mission that matters!

Description of Work

The Administrative Supervisor position will be part of the Support Services, Business Operations section. As a leader, you will oversee a talented group of 6 Administrative Specialists who play a key role in supporting critical functions such as accounts payable, procurement, e-billing, p-card reconciliations, and internal logistics. If you're ready for a role where you can grow professionally and drive success in a high-performance environment, this is the position for you!

Key Duties Includes:

•Lead and inspire a team of 6 Administrative Specialists: Provide daily leadership, guidance, and direction to your team. You'll ensure they meet service goals and deadlines while upholding accuracy, efficiency, and excellence in all administrative tasks.
•Oversee accounts payable management: Manage purchase order and requisition processes, accurately reconcile credit card transactions, and ensure timely and accurate payment of invoices using the organization's financial systems. All payments must align with project and budget codes for full transparency.
•Streamline procurement and inventory management: Ensure your team is entering requisitions, tracking purchase orders, and managing inventory efficiently. Ensure compliance with internal procurement policies and timely payment to vendors, contractors, and stakeholders.
•E-billing & payment oversight: Oversee the e-billing team to verify, process, and reconcile electronic payments, ensuring accuracy and proper allocation to the correct projects and budget codes.

Work Location and Schedule

This position requires the daily commute to Business Operations, 2020 Yonkers Rd Raleigh, NC. This is a full-time position (40 hours per week) with State Benefits. The work schedule is Monday – Friday from (8:00 AM to 5:00 PM) and may require some weekend work to meet the demands of the organization. This position is NOT expected to be Hybrid or Remote work eligible.

Knowledge Skills and Abilities/Management Preferences

Salary Range $43,267 - $75,718

NC 10

Candidates now meet the minimum qualifications of a position if they meet the minimum education and experience listed on the vacancy announcement. The Knowledge, Skills, and Abilities (KSAs)/ Management Preferences are not required. Applicants who possess the following skills are preferred:

·Demonstrated experience in three of these critical areas: purchase order creation and tracking, funds reconciliation, paying invoices, researching and/or auditing complex data to resolve customer inquiries, and processing travel reimbursements.

·Demonstrated customer service and dispute resolution experience.

·Proficient in technical tools: Intermediate skills in Microsoft Office Suite (Excel, Word, Outlook) with strong familiarity in financial management systems and procurement software.

Direct supervisory experience over a team of 3 or more employees.

The Posting Will Close At 11:59 P.M. The Night Before The End Date

State Benefits Information: 

The State of North Carolina offers a comprehensive benefits package including: 

• Health Insurance options 

• Retirement Plans 

• NCFlex Supplemental Benefits 

• Paid Vacation, Sick, and Community Service Leave 

• Paid Parental Leave 

Visit the State Benefits website for additional information. 

The Support Services Division oversees the operations and infrastructure that sustain facilities within the Department of Adult Correction. Responsibilities include facility maintenance, fleet and warehouse management, food services, construction and renovation projects, and energy efficiency. This division plays a vital role in supporting daily operations and long-term planning.  

Division of Engineering, Construction, and Maintenance (DECM) operates as the NCDAC Capital Project Coordinator (CPC) and is tasked with coordinating all capital improvement and renovation and repair projects with the State Construction Office (SCO) and serves as the DAC representative on all matters involving the State Property Office and State Building Commission. Our unified purpose is to provide architectural and engineering support, sustainability, efficiency, and resiliency planning, construction, and maintenance services to ensure all statewide Institutions and Facilities remain in compliance with building codes, regulations, and legislative mandates, while also promoting the agency’s rehabilitation and reentry goals through offender job training within the construction and maintenance trades, while assisting institutions directly and indirectly with the installation and maintenance of kitchen, plumbing, mechanical, electrical, and electronics equipment.  

Application Process  

NCDAC uses the Merit-Based Recruitment and Selection Plan to fill positions with the most qualified individuals. Hiring salary will be based on relevant qualifications, internal equity, and budgetary considerations pertinent to the advertised position.  

Applicants must complete the application in full. Resumes will not be accepted in lieu of completing the State application. Applications must include:  

• Complete education history (including high school)  

• Full work experience details  

• Certificates and licenses, if applicable  

• Education must be from appropriately accredited institutions.  

• Information provided must support responses to supplemental questions. Incomplete applications may impact screening and salary determination.  

• Applicants may be subject to a criminal background check and drug screen.  

If multiple applications are submitted, only the most recent application received before the closing date will be considered.  

Education Equivalency Verification  

The State of North Carolina/Office of State Human Resources (OSHR) uses the National Association of Credential Evaluation Services (NACES) as a referral resource for applicants who need to have their credentials certified as equivalent. For a list of organizations that perform this specialized service, please visit the NACES membership website at https://www.naces.org/members . 

Veterans’ and National Guard Preference  

• Applicants seeking Veteran's Preference must attach a DD-214 Member-4 Form (Certificate of Release or Discharge from Active Duty) to their applications.  

• Applicants seeking National Guard Preference must attach an NGB 23A (RPAS), along with the state application, if they are a current member of the NC National Guard in good standing.   

• Applicants who are former members of either the NC Army National Guard or the NC Air National Guard, with honorable discharge and six years of creditable service, must attach a copy of the DD 256 or NGB 22, along with the state application.  

PREA Requirement  

The NC Dept. of Adult Correction must adhere to the US Dept. of Justice Final Rule on the "National Standards to Prevent, Detect, and Respond to Prison Rape." Click this link for information on hiring and promotion prohibition requirements for all positions in the NC Dept. of Adult Correction: PREA Hiring and Promotion Prohibitions  

ADA Accommodations  

Consistent with the Americans with Disabilities Act (ADA) and the Pregnant Workers Fairness Act (PWFA), NCDAC is committed to the full inclusion of all qualified individuals. If reasonable accommodation is needed to participate in the job application or interview process, please contact the person indicated below.

Minimum Education and Experience

Some state job postings say you can qualify by an “equivalent combination of education and experience.” If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both. See the Education and Experience Equivalency Guide for details.

High school diploma or General Educational Development (GED) diploma and four years of progressively responsible administrative/office management experience, including one year as a lead worker; or equivalent combination of education and experience.

EEO Statement

T he State of North Carolina is an Equal Employment Opportunity Employer and dedicated to providing employees with a work environment free from all forms of unlawful employment discrimination, harassment, or retaliation. The state provides reasonable accommodation to employees and applicants with disabilities; known limitations related to pregnancy, childbirth, or related medical conditions; and for religious beliefs, observances, and practices.

Recruiter:

Lisa Warren Byrd

Email:

DACWorkday@dac.nc.gov